Office hoteling software & app
Create a more flexible and dynamic workplace with office hoteling software and app while reducing real estate expenses.
Trusted by businesses worldwide
Streamline your workday with office hoteling software
- Whether at home, in the office or on the go, you can quickly find and reserve available desk on the web or mobile app.
- Effortlessly navigate your office with an interactive floor map to locate your desk or colleagues.
- Change of plans? Release your desk using the office hoteling software or app and make it available for others.
Reserve your desk
the way you like it
Choose the best method to reserve desks or check-in on the spot:
- QR code
- One-click booking device
- Office cards (NFC or RFID)
- Anonymous auto-booking
Optimise through workplace analytics
Workplace analytics provide insights into how your office spaces are used, helping you make informed decisions. Optimise workspace utilisation, enable flexible work arrangements, reduce office costs, and support new layout planning by using office hoteling software.
Useful office hoteling software features
Microsoft 365
Microsoft
Outlook
Microsoft
Power BI
Microsoft
Teams
Azure
Active Directory
Google Workspace
Google Calendar
Okta
BambooHR
Integration Mix
Check-in possibilities
To improve the precision of your reservations, consider integrating one of the check-in options:
- QR code – the most cost-effective way to check in – just scan the code.
- Booking device – the easiest way to check in, requiring just one button click.
- NFC or RFID cards – utilize your office card for seamless desk check-ins.
- Sensor – automatically checks in when you are seated at your desk.
Settings
- Floor map: Make reservations directly on your office floor map and easily navigate.
- Role permission: Grant specific permissions to individuals.
- Colleagues: Effortlessly find where your colleagues sit.
- Assistant: Book workspaces for your other teammates.
- Booking settings: Set daily bookings or guidelines for advance desk reservations.
- Different locations: Integrate all offices into a unified office management solution, spanning other locations or countries.
Analyze desks usage
- Gain insights into office space usage and determine actual desk needs.
- Investigate cancelations and no-shows for booked desks.
- Identify popular desk areas and improve less-used spaces.
- Boost overall office utilization with desk booking software data-driven insights.
Desk occupancy sensor
The desk occupancy sensor automatically books the desk when someone sits down and releases it when the person leaves without returning for some time, making it available for others to use. Additionally, the sensor tracks data, providing insights into usage patterns and other relevant information.
Security
Our solution is fortified by GDPR and ISO 27001:2013 compliance for data protection and information security. Leveraging AWS, we adhere to the “Security of the Cloud” principle, ensuring robust protection against potential threats and establishing a secure data integrity and confidentiality environment.
This approach, encompassing legal frameworks and industry-leading cloud security, establishes a secure environment for data integrity and confidentiality within our solution.
Multiple languages
The desk reservation system accommodates multiple languages, allowing you to handle your reservations effortlessly in the language of your choice:
- English
- French
- German
- Danish
- Dutch
- Lithuanian
- Microsoft 365
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Azure Active directory
- Google Workspace
- Google Calendar
- Okta
- BambooHR
- Integration Mix
Learn more
Enhance the accuracy of your reservations by integrating a check-in option:
- QR Code: A budget-friendly option—simply scan the code to check-in.
- Booking Device: The easiest method is to secure your desk with just one click.
- NFC or RFID Cards: Use your office card for quick and seamless check-ins.
- Sensor: Automatically check in when you sit at your desk.
- Floor Map: Reserve desks directly from the office floor map and easily navigate.
- Role Permissions: Assign specific permissions to individuals.
- Colleagues: Quickly locate where your colleagues are seated.
- Assistant: Book workspaces on behalf of your team members.
- Booking Settings: Customize daily bookings and reservation guidelines.
- Multiple Locations: Manage all offices globally with a unified solution
- Understand Space Usage: Analyze how office space is utilized to determine desk requirements.
- Track No-Shows: Monitor and investigate instances of reserved desks that are not used.
- Optimize Desk Areas: Identify popular desks and enhance underutilized areas.
- Enhance Utilization: Use data-driven insights to improve overall office efficiency.
The desk occupancy sensor automatically books a desk when someone sits down and releases it when they leave and don’t return for a while, making it available for others. It also collects data to provide insights into usage patterns and other key information.
The hoteling software accommodates several languages, allowing you to make your reservations effortlessly in the language of your choice:
- English
- French
- German
- Spanish
- Italian
- Dutch
- Lithuanian
Empower employees
Empower your employees with the autonomy, resources, and tools they need to manage their workday effectively.
Reduce office cost
Monitor and analyse your daily office space usage to gain insights that can help reduce your office costs.
Find colleagues fast
Simplify your team’s collaboration by helping them quickly locate colleagues using the hoteling app.
Choose the best fit
Choose the best hoteling software – reserve desks online or on the spot with a user-friendly interface.
Trusted by companies. Loved by users.
“TableAir has enhanced our existing flexible working processes with staff able to reserve a desk in any office globally or, in fact, book a desk in a Remote Office when they intend to work from home. This gives the whole team visibility of where others are at any given time when they need them and allows us to assess how the flexible working scheme is being utilized by staff.”
Richard Andrews
Head of IT
at the chapmanbdsp
“At Girteka, I’m empowered with flexibility. The office design and solutions let me choose where I work best, whether I need quiet focus or collaborative spaces. It’s not just about having a desk; it’s about having the right space for every task.”
Robertas Nužnych
Customer Care Manager
at Girteka
