Offer more flexibility

Desk booking solution

Create a more agile and flexible hybrid office environment while reducing your real-estate costs

Trusted by businesses worldwide

Organize your workday on your phone or web app
Book your desk
the way you like it

For booking the desk or checking in on the spot, you can choose the most suitable way for your office – QR code scanning, a one-click desk booking device, your office cards (NFC or RFID) if you already use them, or anonymous auto-booking.

Desk booking QR code check-in
Desk booking analytics
Analyze to utilize

Desk occupation analytics can help you better understand how your spaces are used, enable more flexible working arrangements, increase workspace utilization, reduce office costs or facilitate new office layout decisions.

Reduce your office cost

Use the desk sensor to track anonymous desk occupancy and auto-release the desk if no one checks in at the scheduled time. This desk booking function can help radically reduce wasted workplace costs.

Office sensor
Occupancy indicator
Clearly indicate desk occupancy status

Use the desk occupancy status indicator (LED light) to display if the desk is occupied or available; others would know the desk is booked even if you had left for a short break. When the reservation ends, the occupancy status will automatically change.

Useful features
Microsoft 365 logo

Microsoft 365

Outlook logo

Microsoft
Outlook

Power BI logo

Microsoft
Power BI

Microsoft
Teams

Azure Active Directory logo

Azure
Active Directory

Google Workspace logo

Google Workspace

Google Calendar logo

Google Calendar

Okta logo

Okta

BambooHR

BambooHR

Integration mix icon

Integration Mix

QR code check-in
Check-in possibilities

To improve the precision of your reservations, consider integrating one of the check-in options:

  • QR code – the most cost-effective way to check in – just scan the code.
  • Booking device – the easiest way to check in, requiring just one button click.
  • NFC or RFID cards – utilize your office card for seamless desk check-ins.
  • Sensor – automatically checks in when you are seated at your desk.
TableAir FloorMap
Settings
  • Floor map: Make reservations directly on your office floor map and easily navigate.
  • Role permission: Grant specific permissions to individuals.
  • Colleagues: Effortlessly find where your colleagues sit.
  • Assistant: Book workspaces for your other teammates.
  • Booking settings: Set daily bookings or guidelines for advance desk reservations.
  • Different locations: Integrate all offices into a unified office management solution, spanning other locations or countries.
Tableair analytics dashboard
Analyze desks usage
  • Gain insights into office space usage and determine actual desk needs.
  • Investigate no-shows for booked desks.
  • Identify popular desk areas and improve less-used spaces.
  • Boost overall office utilization with data-driven insights.
Meeting room sensor
Desk occupancy sensor

The desk occupancy sensor automatically books the desk when someone sits down and releases it when the person leaves without returning for some time, making it available for others to use. Additionally, the sensor tracks data, providing insights into usage patterns and other relevant information.

Data security
Security

Our solution is fortified by GDPR and ISO 27001:2013 compliance for data protection and information security. Leveraging AWS, we adhere to the “Security of the Cloud” principle, ensuring robust protection against potential threats and establishing a secure data integrity and confidentiality environment. This comprehensive approach, encompassing legal frameworks and industry-leading cloud security, establishes a secure environment for data integrity and confidentiality within our solution.

Multiple language
Multiple languages

The desk reservation system accommodates multiple languages, allowing you to handle your reservations effortlessly in the language of your choice:

  • English
  • French
  • German
  • Spanish
  • Italian
  • Dutch
  • Lithuanian
  • Microsoft 365
  • Microsoft Outlook
  • Microsoft Power BI
  • Microsoft Teams
  • Azure Active directory
  • Google Workspace
  • Google Calendar
  • Okta
  • BambooHR
  • Integration Mix

  • Learn more

To improve the precision of your reservations, consider integrating one of the check-in options:

  • QR code – the most cost-effective way to check in – just scan the code.
  • Booking device – the easiest way to check in, requiring just one button click.
  • NFC or RFID cards – utilize your office card for seamless desk check-ins.
  • Sensor – automatically checks in when you are seated at your desk.

  • Learn more
  • Floor map: Make reservations directly on your office floor map and easily navigate.
  • Role permission: Grant specific permissions to individuals.
  • Colleagues: Effortlessly find where your colleagues sit.
  • Assistant: Book workspaces for your other teammates.
  • Booking settings: Set daily bookings or guidelines for advance desk reservations.
  • Different locations: Integrate all offices into a unified office management solution, spanning other locations or countries.

  • Book a demo
  • Gain insights into office space usage and determine actual desk needs.
  • Investigate no-shows for booked desks.
  • Identify popular desk areas and improve less-used spaces.
  • Boost overall office utilization with data-driven insights.

  • Learn more

The desk occupancy sensor automatically books the desk when someone sits down and releases it when the person leaves without returning for some time, making it available for others to use. Additionally, the sensor tracks data, providing insights into usage patterns and other relevant information.


Learn more

The desk reservation system accommodates multiple languages, allowing you to handle your reservations effortlessly in the language of your choice:

  • English
  • French
  • German
  • Spanish
  • Italian
  • Dutch
  • Lithuanian

  • Book a demo
Calculate your potential savings

Find out how much you can save on your yearly office expenses by enabling a hybrid work model, reducing the number of desks, and using the TableAir desk booking software for office management.

Reduce Office Expenses Calculator
Empower employees

Remove the friction – give your employees autonomy, necessary resources, and the power to manage their workday.

Reduce office cost

Track and analyze day-to-day office space usage and use the insights to reduce your office costs.

Find colleagues fast

Make your team collaboration easier. Find your teammates quickly using the desk booking solutions floor map.

Choose the best fit

Choose the best solution for your office – book desks online or on the spot with a user-friendly interface.

Useful integrations

Microsoft 365

Power BI

Google

Okta

Bamboo HR integration

BambooHR

Integrations Mix

Multiple languages

English

French

German

Spanish

Italian

Italian

Dutch

Dutch

Lithuanian

You will be in good company

Trusted by companies. Loved by users.

“TableAir has enhanced our existing flexible working processes with staff able to reserve a desk in any office globally or, in fact, book a desk in a Remote Office when they intend to work from home. This gives the whole team visibility of where others are at any given time when they need them and allows us to assess how the flexible working scheme is being utilized by staff.”

Richard Andrews
Head of IT
at the chapmanbdsp

chapmanbdsp office
Chapmanbdsp white logo
Girteka office
Girteka logo

“At Girteka, I’m empowered with flexibility. The office design and solutions let me choose where I work best, whether I need quiet focus or collaborative spaces. It’s not just about having a desk; it’s about having the right space for every task.”

Robertas Nužnych
Customer Care Manager
at Girteka

TableAir is more than just desk booking