Desk booking software
Create a more flexible workplace and manage office space efficiently with our user-friendly desk booking software
Trusted by businesses worldwide
Organise your workday on web or mobile app
- Locate an available desk and make a reservation online using desk booking software or mobile app.
- Quickly navigate through the office using the floor map and find your desk or colleague.
- Release your workspace booking for a colleague if you leave early.
Book your desk
the way you like it
If you want to book a desk or check in instantly, you can choose the option that best fits your office:
- scan a QR code;
- use a one-click desk booking device;
- use your office cards (NFC or RFID);
- or anonymous auto-booking.
Analyse to utilise
Workplace analytics provide insights to help you understand office space usage and make informed decisions. Use these insights to enable flexible work arrangements, improve space utilisation, cut office costs, or plan new layouts
Useful desk booking software features
Microsoft 365
Microsoft
Outlook
Microsoft
Power BI
Microsoft
Teams
Azure
Active Directory
Google Workspace
Google Calendar
Okta
BambooHR
Integration Mix
Check-in possibilities
To improve the precision of your reservations, consider integrating one of the check-in options:
- QR code – the most cost-effective way to check in – just scan the code.
- Booking device – the easiest way to check in, requiring just one button click.
- NFC or RFID cards – utilise your office card for seamless desk check-ins.
- Sensor – automatically checks in when you are seated at your desk.
Settings
- Floor map: Make reservations directly on your office floor map and easily navigate.
- Role permission: Grant specific permissions to individuals.
- Colleagues: Effortlessly find where your colleagues sit.
- Assistant: Book workspaces for your other teammates.
- Booking settings: Set daily bookings or guidelines for advance desk reservations.
- Different locations: Integrate all offices into a unified office management solution, spanning other locations or countries.
Analyse desks usage
- Gain insights into office space usage and determine actual desk needs.
- Investigate cancelations and no-shows for booked desks.
- Identify popular desk areas and improve less-used spaces.
- Boost overall office utilisation with desk booking software data-driven insights.
Desk occupancy sensor
The desk occupancy sensor automatically books the desk when someone sits down and releases it when the person leaves without returning for some time, making it available for others to use. Additionally, the sensor tracks data, providing insights into usage patterns and other relevant information.
Integration with smart lockers
Integrating smart lockers with TableAir creates a seamless workplace experience. Employees can book desks, meeting rooms, or parking—and unlock their locker—all from a single app. This integration enhances convenience and efficiency, eliminating the need for physical keys or manual locker assignments.
Security
Our solution is fortified by GDPR and ISO 27001:2013 compliance for data protection and information security. Leveraging AWS, we adhere to the “Security of the Cloud” principle, ensuring robust protection against potential threats and establishing a secure data integrity and confidentiality environment.
This approach, encompassing legal frameworks and industry-leading cloud security, establishes a secure environment for data integrity and confidentiality within our solution.
Multiple languages
The desk reservation system accommodates multiple languages, allowing you to handle your reservations effortlessly in the language of your choice:
- English
- French
- German
- Danish
- Dutch
- Lithuanian
- Microsoft 365
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Azure Active directory
- Google Workspace
- Google Calendar
- Okta
- BambooHR
- Integration Mix
Learn more
To improve the precision of your reservations, consider integrating one of the check-in options:
- QR code – the most cost-effective way to check in – just scan the code.
- Booking device – the easiest way to check in, requiring just one button click.
- NFC or RFID cards – utilise your office card for seamless desk check-ins.
- Sensor – automatically checks in when you are seated at your desk.
- Floor map: Make reservations directly on your office floor map and easily navigate.
- Role permission: Grant specific permissions to individuals.
- Colleagues: Effortlessly find where your colleagues sit.
- Assistant: Book workspaces for your other teammates.
- Booking settings: Set daily bookings or guidelines for advance desk reservations.
- Different locations: Integrate all offices into a unified office management solution, spanning other locations or countries.
Book a demo
- Gain insights into office space usage and determine actual desk needs.
- Investigate no-shows for booked desks.
- Identify popular desk areas and improve less-used spaces.
- Boost overall office utilisation with data-driven insights.
The desk occupancy sensor automatically books the desk when someone sits down and releases it when the person leaves without returning for some time, making it available for others to use. Additionally, the sensor tracks data, providing insights into usage patterns and other relevant information.
Integrating smart lockers with TableAir creates a seamless workplace experience. Employees can book desks, meeting rooms, or parking—and unlock their locker—all from a single app. This integration enhances convenience and efficiency, eliminating the need for physical keys or manual locker assignments.
The desk reservation system accommodates multiple languages, allowing you to handle your reservations effortlessly in the language of your choice:
- English
- French
- German
- Spanish
- Italian
- Dutch
- Lithuanian
Start free trial
Calculate your potential savings
Find out how much you can save on your annual office expenses by enabling a hybrid work model. By reducing the number of workspaces and implementing TableAir’s hot desk booking software, you can achieve significant cost savings.
Empower employees
Remove the friction – give your employees autonomy, necessary resources, and the power to manage their workday.
Reduce office cost
Track and analyse day-to-day office space usage and use the insights to reduce your office costs.
Find colleagues fast
Make your team collaboration easier. Find your teammates quickly using the desk booking systems floor map.
Desk booking system
Choose the best desk booking app for your office – reserve desks online or on the spot with a user-friendly interface.
Trusted by companies. Loved by users.
“TableAir has enhanced our existing flexible working processes with staff able to reserve a desk in any office globally or, in fact, book a desk in a Remote Office when they intend to work from home. This gives the whole team visibility of where others are at any given time when they need them and allows us to assess how the flexible working scheme is being utilised by staff.”
Richard Andrews
Head of IT
at the chapmanbdsp
“At Girteka, I’m empowered with flexibility. The office design and solutions let me choose where I work best, whether I need quiet focus or collaborative spaces. It’s not just about having a desk; it’s about having the right space for every task.”
Robertas Nužnych
Customer Care Manager
at Girteka
