Updates

Web Interface Updates:

• Repeating Meeting Deletion:
  • You can now delete recurring meeting room bookings in the dashboard.

• Simplified navigation:
  • Logout: When logging out of the dashboard, the user is redirected to the login page instead of the team selection page.
  • Password Reset: When resetting the password, the user is redirected to the login page instead of the team selection page.
• QR Code Generation:
  • Fixed the QR code generation bug; now it works well
• Doubled names on resources:
  • Removed doubled names on resources when opening the “Groups” tab in Draw mode.
• Redesigned administrator Forms:
  • Created separate editing forms for venues, workspaces, meeting rooms, etc.
  • In the dashboard, rename the „Resource“ tab to „Floor map objects. “
  • Added new tables like „Venues, “and „workspaces and parking “ and moved a few old ones below the new tab.

• Dashboard table improvements:
  • Minor improvements of the table layout in the dashboard.

• Manual Manager Editing:

  • Users can now set their manager manually if sync is not enabled. 

• Floor Map Image Format Limitations:

  • Added additional restrictions to select just .jpg or .png files when uploading floor map images. 

• Timeline Based on Future Occupancy Calendar:

  • Following this update, changing the date on the future occupancy calendar will synchronize the timelines of resources to start from the selected date. For instance, if today is April 17th and you select April 21st on the occupancy calendar, clicking on any resource will offer April 21st as the initial selection date.

Mobile application:

• Clearer Workspace Reservation:
  • We’ve refined the message that appears when scanning a QR code for a workspace that’s already in use. It’s now much easier to understand.
    
    
• Simplified Workspace Booking:
  • Now, when you try to book a workspace for a time slot you already have booked, the message is clearer and more concise.
    
    
• Enhanced Floor Map Navigation:
  • With our latest update, the floor map remembers where you were last. When you reopen the app, it takes you right back to the same spot.
    
    
• Automatic Data Refresh:
  • We’ve updated the data refresh flow so that changes made in the app are automatically updated. Now swiping down the list of resources is not needed to see the latest updates.
    
    
• Internal Application Updates:
  • Behind the scenes, we’ve made various technical improvements to enhance performance, update components, and ensure smoother operation.

Web Interface Updates:

• Team Attendance Report:
  • Introduced a new section in the Dashboard called “Team Attendance.”
  • Users now have the capability to monitor all their team members bookings, along with the status within this dedicated section.
  • Note: This feature is exclusively available for teams utilizing Microsoft Synchronization, as team setup is controlled from that platform.
• Customers Section (For TableAir Partners):
  • Implemented a new section in the Dashboard named “Customers.”
  • This section is exclusively visible to TableAir partners, providing them with a centralized location to monitor their end clients efficiently.
• Cosmetic Updates to the “Draw” Panel:
  • Renamed certain sections for clarity.
  • Disabled irrelevant settings such as Walls, Analytics, Layers, etc.
  • Reorganized settings, moving specific options from one section to another.
• Bug Fix:
  • Addressed an issue where simple bookings and repeating bookings had different maximum booking distance values. The last possible day to book in both booking scenarios is now consistent.

Web Interface Updates:

• In the dashboard’s settings, administrators can now find a new section called “Signing In.” Login options can be managed there. For example, it can be configured so that logging in is only possible using Office 365 Single Sign-On (SSO), and other options will be hidden.
• In the Dashboard/ Synchronization list of meeting rooms, the location (venue) for each synchronized meeting room has been added.
• Changes have been made to Workspaces and Parking space creation. The numbering/naming logic has been updated; now, by default, each new workspace should be named Workspace 1, Workspace 2, etc., and each new parking space should be named Parking 1, Parking 2, etc.
• The expiration time of the invitation link sent to newly invited users has been changed to 7 days. Additionally, the content of the invitation email message has been updated to provide more information.
• A bug with hierarchies has been fixed, where one venue was both a child and parent of another venue simultaneously. This scenario is now not possible.

Web Interface Updates:

• The synchronization panel has been relocated to the dashboard. You can now monitor:
  • Integrations added to TableAir
  • Synchronized groups
  • Synchronized meeting rooms along with their statuses
• Synchronization panel updates:
  • Add Microsoft integration to your TableAir team.
  • Control the groups that are being synchronized (Import/Remove) 
  • Import the new meeting rooms to the selected venues (New resources will be created on the floor map)
  • Link the MS meeting room to the existing one in TableAir (Number of resources will remain the same) 
• Fixed issue with non readable names on car parking resources. User names on parking resources are now readable when the car parking space is awaiting check-in.
• Fixed the button, that allows administrators to Hide the Venue from regular users.
• Hidden Settings/Analytics/Devices options when clicking on the button with user’s name. Now only two selections available: Dashboard and Log Out. 
• Hidden “Guests” tab in the dashboard (administrators). 
• Corrected location of resource’s name, when creating a booking in a booking wizard. Now, the name is in the middle of the resource.
• Fixed editing of the meeting’s start time through the timeline. It was not selectable in the past, now it works well.
• Added few Lithuanian translations.

System:

• Released the Microsoft Teams TableAir plugin – now you can download a plugin and have all TableAir functionality at one place. Please inform us if you want to try it. (Not available for teams with Google or Octa synchronizations) 

Sensors:

• Enhanced functionality when scanning NFC cards during auto-booking at the workspace, initiated by a sensor. Auto booking should now be canceled, and a new booking created under the NFC cardholder’s name.
• Fixed the bug when the same user had more than one synchronized meeting at the same time, and sensors were canceling the event instead of checking it in. 

APP:

• Resolved bugs that appeared after the last APP version release:
  • Eliminated duplicated popups when scanning the QR on IOS 
  • Fixed visibility of booking times on timelines
• Resolved an issue where sensor-made bookings on the floor map were displayed as “Anonymous”

Mobile APP

• Mobile translations update – Significant changes have been made with language translations in TableAir. It now accessible by changing their device’s main language in settings. (Feedback from Non-English users would be greatly appreciated.)
• Fundamentally remade QR Check-in functionality, improved handling of some edge cases and available time recommendation.
• Fixed a bug where Auto bookings made by sensors were displaying as the app user’s name on the floor map.

Known issues that emerged during the app release:

• When selecting the workspace, the booked time period on the timeline (colored in blue) does not display start/end times.
• Sometimes, on IOS version, double popups appear when scanning a QR code. In this case it is needed to press twice on of the following buttons: “Check-in”, “Release booking” or “Book and check-in” which leads to an error message, and it’s needed to reopen the app.

Core system

• Clearing the browser cache will no longer be necessary to access the updated TableAir WEB version.

Web Interface Updates:

• Enabled Repeating Bookings for Meeting Rooms
• Added Search by Date in the list of bookings in Dashboard
• Added Service Requests section in Dashboard 
• Improved occupancy visualization on the floor map:

1. 1. Different border color for the upcoming bookings
   2. Additional icon to highlight bookings made by a user’s team member.

Tablets:

New Version (V3) of Meeting Room Application Released

• Added check-in to the meeting functionality 
• Added meeting’s auto cancellation functionality 
• Added additional translations
• Added a new “Tablets” section in settings:

1. 1. Enable/Disable Quick Meeting
   2. Enable/Disable Meeting Release
   3. Enable/Disable Check-In

APP:

• Multiple internal components update to the newest versions 
• Venue visibility setting is now working well in the app
• Improved clarity of some error messages 
• Fixed text selection at the login fields 

Web Interface:

• Updated repeating bookings: Now, the pop-up will inform a user which place was booked if the selected one was busy at that day/time (when the check box “Pick another place if the selected one is taken” was selected).

Microsoft  Synchronization

• Microsoft synchronization optimization:  We have optimized the synchronization process, resulting in a 3x increase in import speed.

Core system

• Updated Password Reset: We have added extra security logic to the password reset process.

• Updated Password Update in the Dashboard: We have also incorporated additional security measures when updating the password in the dashboard.

Web Interface:

• Login Flow Enhancement: When you log out from TableAir, you will be automatically redirected to the login page for a more streamlined experience.
• Improved Floor Map Stability: We have adjusted the floor map display to ensure that resources are no longer hidden behind borders. This improvement makes the floor map more stable and user-friendly.
• Enhanced Repeating Booking Date Selector: When creating a repeating booking, the default booking time period now aligns with the maximum booking distance that is set. This change simplifies the booking process and ensures consistency.
• Repeating booking workspace randomization changes: Significantly changed the checkbox for a random workspace picking. Now it picks a random place if only the selected one is already taken. Additionally, when selecting a random place, it will first look for the closest workspace at the same venue and move to the other venue only if the present one is fully booked. Also, it will not look for available workspaces in the other buildings if the hierarchy setting is set up. 

Microsoft  Synchronization

• Incorrect emails: Improved handling of situations when users have incorrect emails
• Groups: Added checks if no user groups are synced 
• Old meetings: Improved import of meetings which were created a long time ago 

Web Interface:

• Zoom in/out button improvements:
  • Improved zoom-out distance calculation for floors with parking only.
  • Improved calculation of the map center.
  • Fixed a rare issue where zooming out was getting stuck.

Backend:

• Fixed a bug where sometimes meeting room auto cancellations by sensors were not imported.
• Removed unnecessary access requests in Google sync.

Web interface

• Added calendar feature above floor map. Users can now select a specific date and time on the calendar and instantly visualize workspace availability at that time
• Included few more areas into translations.
• Removed unused google calendar synchronization fields from user settings
• Minor visual tweaks of “colleague search” input to better show it in different resolutions

• Added translations in a few more areas.
• Updated settings in the administrator’s dashboard. Settings are now divided into separate sections: Team, Bookings, Check-in, Data protection and Mobile App. The following new settings are available for administrators:

• • Bookings section: 
    • Workspace And Parking Advance Reservation Limit
    • Meeting Room Advance Reservation Limit
    • Workspace And Parking Booking Type
  • Check-in section:
    • Web Check-In
  • Data protection section:
    • Private Meeting Info Visibility
    • Visibility In BI
    • Inactive Accounts Cleanup
  • Mobile App section:
    • App Force Update

Web interface

• Updated User table in the Dashboard:
  • Roles changing feature has been moved from the floor map to the User table
  • Added sync status section
  • Added last login section
  • Added an option to delete a user

Application

• Updated function for adding sensors via Bluetooth:
  • Improved stability and speed of sensor configuration
  • Added capability to add and configure multiple sensors with one action
  • Will show already configured sensors
    
    
• Multiple internal changes in navigation between windows, memory saving, error notifications, and similar.

Web interface

• Now you can create repeating meeting room bookings and choose ‘random table’ option. 
• A new team setting was created which allows making all the meetings’ titles invisible to other users. 
• Created an option for administrators and assistants to create a booking with ‘disabled auto cancelation’, which means that these bookings can’t be auto cancelled with QR or sensors.

Displays

• Updated the Release button on the displays. Now, if the meeting has not started yet, then the Release button cancels the meeting and if the meeting has already started, then the Release button shortens the meeting.

Microsoft Synchronization

• Fixed bug associated with recurring events updates in Microsoft. Now all the recurring events up to 30 days should be updated in TableAir based on Outlook. 
• Created an option to import and synchronize the meeting room from Microsoft to the existing not synchronized meeting room in TableAir.

Web interface

• If the host is unknown, nothing will be shown in the timeline in the floor map (before, NULL NULL was shown).
• Floor map loading speed improved 2 times

Core System

• The system now captures whether a user or a sensor canceled the meeting.
• A new setting was created, which allows to set up the email domains that are allowed to request access to the team.
• Implemented new data caching calculation system, which will enable us to speed up different parts of the system in the future.
• Multiple internal changes

Power BI reports

• Future bookings are now shown in all charts.
• Daily totals added to attendance reports (in order for occupancy data to be more clear).
• Added ability to show occupancy metrics in relation to work hours or entire days.

Microsoft Synchronization

• Updated attributes selection in the TableAir Outlook – plugin can only be used for meeting room searches.
• Enabled events’ synchronization to Outlook in synchronized meeting rooms by editing events in TableAir

Web interface

• Meeting room and workspace custom attributes were moved to Settings. Impacted areas:  
  • Created a new table – ‘attribute types’ to enable standardization of values  
  • Removed ability to modify attributes in the front page / floor map
  • Modified multiple requests for the web page and mobile to show the attributes from new location
  • Migrated all old attribute values to the new location 
  • Meeting room capacity was moved to custom attributes
• Outlook plugin for finding meeting rooms was released to the limited usage 
• Declined meetings will not be shown in the users’ meeting list in the dashboard.
• Users that have been deleted from the system will be also deleted from groups.
• Fixed the feature to change the name of already existing groups.
  
  

Sensors

• Optimized and reduced the amount of data that sensors were sending ~ 80% 
• Automatic sensors restart if the wireless connection were lost for the longer period vienas wireless connection
• Improved diagnostic message sending  
• Fixed a rare situation where sensors were restarting without any need 
• Improved accuracy of temperature reporting
• Increased Wi-Fi transmitter power. This can result in a larger coverage area, and better performance in areas with obstacles or interference.
  
  

Core system

• Delete the meeting room, and the synchronization itself is deleted as well.
• External users (users that are not present in externally synchronized directories) will be able to book meetings rooms. Meeting room occupancy will be shared between TableAir and Microsoft.
• Added capability in the system to see who created, modified or approved user invitations.

• The replicator was deactivated, accelerating data synchronization in web and mobile applications and eliminating repeating errors.
• The performance optimization was improved, which increased the speed of the web and mobile applications.  
• The occupancy indicators connected to check-in sensors’ color changes according to occupancy status.
  

Microsoft updates

• The Null Null issue was fixed
• Deleted events in TableAir solution and Microsoft account are now synchronized 
• No more anonymous names in the timeline
• Repeating bookings deletion was fixed
• No more overwritten workspace bookings
  
  

Small fixes

• Web timeline bookings start time same as the venue working hours start
• Venue editing working hours tabs were fixed
• Color change according to the colleagues’ status 
• Now you can easily find a colleague on the floor map 
• The workspaces are in the alphabetical order
• The repeating bookings issues were fixed

Bookings

• When creating a booking with randomized workspaces, the previous booking will not be overwritten.
• Daily bookings – on the floor map, the color of the workspace with the daily booking type shows the availability.
  
  

Users

• The user’s online status shows data in the list of colleagues.
  
  

Links

• QR codes link can be used more than one time.
• The invitation link to the new team can be used more than once and expires in 72 hours.
  
  

Mobile App

• The user’s data will be shown on the floor map – no anonymous users.
• The refresh button was added to the venue selection.
• The workspaces are listed in alphabetic.
  
  

Microsoft Integration

• When you delete the meeting in Outlook, it will be automatically deleted in the TableAir as well.
• The meeting attendee status is now synchronized.

New website

• The new website was launched for a better user experience; it will be constantly updated with helpful information, tips, recommendations, insights, and research. 

Workspace App

• We updated the workspace hierarchy feature and design for more convenient usage. Improved venue space rendering – it shows available and occupant space data. And from now on, after selecting another team, you will see the venues that team can use.

Microsoft Integration

• Administrators can control whether newly synchronized users should be automatically added to their groups.

Workspace App

• Users are now able to see their bookings in the calendar more clearly. Booking selection and deletion of selected entries added.
• A lot of UI/UX changes and improvements.

Microsoft Integration

     Users

• No more double work: Microsoft is integrated with the TableAir solution, so whenever you add a new user to your Microsoft tenant, the user will be automatically created in TableAir, and you won’t have to add it manually.
  If you don’t want to add all new users from your Microsoft tenant to TableAir, you can separate them into groups and select which groups should be added to TableAir.
  
  

     Meeting rooms

• Choose to work the way you like – you can book the meeting room either from your Outlook calendar or your TableAir account. In any way, the meeting room will also be created in both accounts.

Workspace App UI Design

• Finally! We are happy to announce that we have released the new and improved UI design for the TableAir Workspace app. You will experience a more quick and easy workflow with the new interface.
  • You can see the current workspace’s status with the added colors
  • We improved the search possibility for your better experience
  • You can now easily delete multiple bookings at the same time just by holding any booking on the Calendar page
  • For your convenience, we created a new booking edit page
  • And you will experience many other UI improvements

Sensor Bluetooth

• From now on, every administrator can add new sensors to the venues by themselves with the latest Bluetooth feature. There is no need to ask for help from us; you can do it by simply adding a new device using the app Settings menu.
  
  

QR codes

• Our team previously generated, printed, and sent the QR code stickers for you. There is no need to wait – from now on, all administrators can create QR codes for meeting rooms and workspaces by themselves. Just use the Settings menu in the dashboard.

Maximum booking time

• Make your office more structured – set up a maximum booking time for separate workspaces. This way, you will ensure there are no longer work hours, but also your colleagues will be able to book the workspaces for a shorter time.

Meeting room name

• The names of the meeting rooms are now visible on the dashboard, and you can use the Search field to find the needed meeting room by its name more quickly.

Web Check-in

• Login flow changes. When logging in users will now have to select which team they want to log into. More information can be found in our Introduction and Workspace app manuals.

Power BI

• Login flow changes. When logging in users will now have to select which team they want to log into. More information can be found in our Introduction and Workspace app manuals.

Colleague status indicator

• You can again see if your colleagues are at the office or working remotely.

Booking timelines

• An easier and more clear interface for selecting the date of your bookings and meetings.

Colleagues module

• You can now search for your colleagues on the app as well as the web. The same status indication is shown and licking on your colleagues shows the place of their bookings.

Unavailable workspaces

• Workspaces unavailable to you are now shown in a grey color.

Time filtering

• Search for an available resource of the time most suitable for you.

Countdown clock added on workspaces

• You can now see how much time is left of your colleagues’ bookings.
• A lot of design improvements and bug fixes!

Web

• Web Check-in option added

A new check-in option using which it is possible to confirm your booking straight from your browser with a click of a button.

App

• Overlay Changes

User information was moved to the corner, meeting room, and parking resources selection were added to the top of the workspace list.

• Workspace timeline

The workspace timeline in the web version is more accurate. Clean and clear designs will allow managing the bookings more efficiently.

• Venue hierarchy

The venue hierarchy you set up in the web application is automatically updated on the app.

• Time suggestions

The available times for booking are automatically suggested. No need for manual selection.

New TableAir Workspace app release

IoT cloud updates

New dashboard development

New dashboard interface

System security updates

New updates for TableAir Workspace app

Meeting rooms synchronization 

• The admin will reach beta stage and will be rolled out for selected customers.

Workspace

• Public release allowing to search and book for workspaces

Workspace search by attributes 

• The workspace attributes will be available in the mobile app and for selected customers in the web application

User synchronization 

• The old Microsoft user synchronization updated

Users CSV import 

• The CSV import is improved in the new version for self-admin interface 

Meeting room app V2 

• The beta version of the meeting room app has been released beta and is the recommended version to use

Parking bookings 

• Coming up soon: employees will be able to share not only the desks but the office parking spaces as well

New TableAir Workspace app

• The new workspace app release with push notifications and bookings to the calendar

Special user attributes 

• The new user attributes were added for the users to easily assign and search