Girteka
Industry
Logistics
Employees
14 000+
Location
Vilnius
Kaunas
Solutions
Desk booking
Meeting room bookings
Meeting room displays
About Girteka
Girteka‘s journey began with a single truck in 1996 and has since transformed the organization into Europe’s premier asset-based full truckload company. Today, Girteka boasts branch offices in 12 countries, enabling the seamless delivery of cargo across Europe and Central Asia. Annually, Girteka handles over 776,000 full loads, utilizing a fleet of over 8,000 trucks that operate throughout Europe and Scandinavia. Supported by a workforce exceeding 14,000 employees, including partnerships with major international brands, Girteka consistently delivers reliable transportation solutions to its valued customers.
The Challenges
In recent years, Girteka has embarked on a journey of modernization and digital transformation. Focusing on developing business and services in Europe, Girteka became international company. As the Group expands it also adapt facilities to new challenges. Committed to staying in step with modern standards and embracing environmental sustainability while prioritizing employee well-being, Girteka meticulously designed its new headquarters office space. In the early summer of 2022, a significant portion of its administrative staff made the transition to a newly constructed six-story building.
The new office space boasts an abundance of natural light, clean air, and exceptional acoustic comfort, still being energy efficient building, with photovoltaic solutions on the roof, delivering clean energy. Particular attention was paid to creating a thoughtfully laid-out environment with diverse spaces aimed at fostering a dynamic professional atmosphere. Recognizing the diverse preferences of its workforce, with some valuing tranquility and others thriving in shared spaces, Girteka aimed to empower its employees to choose the most suitable workspace for their needs and to manage their workdays seamlessly, all without the need for additional personnel or complex systems.
Girteka Goals
- Streamline the management of a larger workforce with fewer desks.
- Establish an efficient workplace that offers a seamless employee experience.
- Enhance employee productivity by ensuring easy access to essential resources.
- Reduce the time employees spend searching for available meeting rooms or workspaces, thus improving time management.
- Maximize office space utilization through efficient allocation and resource management.
The Solution
Desk booking
Desk booking
Meeting room bookings
Meeting room bookings
Meeting room displays
Meeting room displays
Girteka recognized the need to improve the visibility of meeting rooms for simplified planning and locating. To address this, they implemented 66 meeting room displays, significantly improving room occupancy visibility, reducing interruptions during meetings, and enabling employees to spontaneously host ad-hoc meetings while instantly reserving unoccupied meeting rooms. Furthermore, Girteka integrated this solution with Microsoft, allowing for smooth meeting creation, attendee invitations, and meeting room bookings directly through their Outlook Calendar.
As Girteka’s workforce continued to expand and the employee number exceeded the workspace number, the company set out to create a seamless workplace experience where each employee could select their preferred workspace. To achieve this, they introduced a desk reservation system in two offices, offering a total of more than 1100 shared workspaces. This innovative system empowered employees to search for and reserve available desks effortlessly, with color-coded office floor plans making the process intuitive. The result was an interactive and user-friendly team environment that not only facilitated office occupancy monitoring for the workplace team but also ensured the rapid and trouble-free adoption of the desk booking system.
Results
- Increased positive experience from comfortable employee-oriented solutions in managing working places
- Effectively addressed the challenge of accommodating more employees than available workspaces.
- Alleviated the administrative workload for office management.
- Established a more streamlined work environment through efficient processes and well-organized resources.
- The reduced time spent searching for available meeting rooms or workspaces enabled employees to manage their time more effectively, ultimately leading to improved efficiency.
- Empowered executives to make data-driven decisions regarding resource allocation and strategic planning.
- Streamlined reservation processes for meeting rooms, desks, and resources.
- Simplified booking management, resulting in a reduced administrative workload.
with TableAir
managed with TableAir
with TableAir displays