Hot desk software and app
Use hot desk software and app to easily manage your bookings
and gain real-time visibility into occupancy and teammate locations.
Organise your workday with hot desk software
- Find an available workspace and book it using your mobile hot desk app or web dashboard
- Locate where your colleagues are sitting and book a desk nearby
- Use the hot desk software office floor map to find your desk or teammate easily
- Make the desk available for a colleague if you choose to leave early
- Organize teammates by function or project, allowing them to switch desks if needed
Customize your reservation to fit your needs
Whether you prefer to book a desk in advance or check in on the spot, pick the option that suits your office best:
- QR code
- One-click booking device
- Office cards (NFC or RFID)
- Anonymous auto-booking
Enhance efficiency with workplace analytics
Workplace analytics offer valuable insights into the usage of your office spaces, employee preferences and needed improvements. Use hot desk software analytics to improve office space utilisation, support flexible work options, and lower expenses.
Useful features
Microsoft 365
Microsoft
Outlook
Microsoft
Power BI
Microsoft
Teams
Azure
Active Directory
Google Workspace
Google Calendar
Okta
BambooHR
Integration Mix
Settings
- Floor map: Reserve hot desks directly from your office floor plan and easily navigate.
- Role permission: Assign specific access rights to individuals.
- Colleagues: Easily locate your colleagues’ workspace.
- Assistant: Reserve hot desks for your team members.
- Booking settings: Define daily booking limits or set guidelines for advance reservations.
- Multiple locations: Connect all your offices into a single office management solution, across different locations or countries.
Analyze hot desks usage
- Analyze office space usage to determine actual desk requirements.
- Track no-shows for reserved desks with hot desk software and app.
- Spot high-demand desk areas and optimize underutilized spaces.
- Enhance overall office utilization with actionable data insights.
Hot desk occupancy sensor
The occupancy sensor automatically reserves a desk when someone sits down. And cancels the reservation when the person leaves the desk, making it available to others. The sensor is integrated with hot desk software and collects data, offering valuable insights into usage patterns and key metrics.
Security
Our solution is fortified by GDPR and ISO 27001:2013 compliance for data protection and information security. Leveraging AWS, we adhere to the “Security of the Cloud” principle, ensuring robust protection against potential threats and establishing a secure data integrity and confidentiality environment.
This approach, encompassing legal frameworks and industry-leading cloud security, establishes a secure environment for data integrity and confidentiality within our solution.
Multiple languages
The hot desk software and app has multiple languages, allowing you to handle your reservations using the language of your choice:
- English
- French
- German
- Danish
- Dutch
- Lithuanian
- Microsoft 365
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Azure Active directory
- Google Workspace
- Google Calendar
- Okta
- BambooHR
- Integration Mix
- Floor map: Reserve hot desks directly from your office floor plan and easily navigate.
- Role permission: Assign specific access rights to individuals.
- Colleagues: Easily locate your colleagues’ workspace.
- Assistant: Reserve hot desks for your team members.
- Booking settings: Define daily booking limits or set guidelines for advance reservations.
- Multiple locations: Connect all your offices into a single office management solution, across different locations or countries.
- Analyze office space usage to determine actual desk requirements.
- Track no-shows for reserved desks using hot desk software and app.
- Spot high-demand desk areas and optimize underutilized spaces.
- Enhance overall office utilization with actionable data insights.
The occupancy sensor automatically reserves the hot desk when someone sits down. And cancels the reservation when the person leaves the desk, making it available to others. It also collects data, offering valuable insights into usage patterns and key metrics.
Request demo
The hot desk software and app has multiple languages, allowing you to handle your reservations using the language of your choice:
- English
- French
- German
- Spanish
- Italian
- Dutch
- Lithuanian
“Table Air gives the whole team visibility of where others are and allows us to assess how the flexible working scheme is being utilized.”
Richard Andrews
Head of IT
“The effectiveness of the solution in London allowed us to expand the tools to our other global offices with minimum effort.”
Howard Wright
Global Head of IT Operations
“The office design and solutions let me choose where I work best, whether I need quiet focus or collaborative spaces.”
Robertas Nužnych
Customer Care Manager
TableAir is more than just hot desk software and app
Meeting room booking
Organize your meetings from your calendar on your smartphone, laptop, or on display near the meeting room
Parking booking
Utilize your parking lot by giving the right to your employees to reserve the parking space online in advance
Visitor management
Provide a professional, smooth, and secure visitor entry even in places without the front desk staff
