Now you know the pros and cons of desk sharing at work, and if it’s still challenging to decide whether to implement this practice in your company, these 6 tips will help you make informed decisions and ensure a successful transition.

1. Evaluate office space
   
   Assessing the available office space is an essential first step in determining whether desk sharing is viable for a company. If space is limited, providing every employee with a dedicated desk may not be possible. Desk sharing can optimize the available space, reduce clutter, and create a more efficient work environment. It is essential to consider the number of employees and the office space size to determine the best strategy.
   
   
2. Analyze work patterns

   Analyzing employees’ work patterns is crucial to determine if they need a dedicated desk. It is essential to consider the frequency of employees’ office attendance and their work requirements to determine the most effective strategy. If many employees work remotely or come in only a few days a week, desk sharing may be a good fit.

3. Consider cost savings
   
   Implementing desk sharing can be a cost-effective solution for companies that want to optimize their use of office space. Providing every employee with a dedicated desk can be expensive, especially if office space is limited. It is essential to weigh the potential cost savings of implementing desk sharing against providing every employee with a dedicated desk. Desk sharing can help reduce costs, and companies can use the saved resources to invest in other business areas.
   
   
4. Solicit employee feedback
   
   Asking employees for feedback on their workspace needs and preferences is essential in determining if desk sharing is a good fit. Employee feedback can help companies understand their needs and preferences and tailor the desk sharing strategy accordingly. Some employees may prefer having a dedicated desk, while others may be open to the idea of desk sharing.
   
   
5. Explore hybrid work arrangements
   
   Desk sharing can be a good fit for companies implementing hybrid work arrangements, where employees split their time between working in the office and remotely. In such arrangements, not all employees need a dedicated desk, and desk sharing can help optimize the use of office space. It is essential to consider the company’s work culture, the nature of employees’ work, and their preferences to determine the best desk sharing strategy.
   
   
6. Plan for implementation
   
   Before implementing desk sharing, creating a clear plan for how it will work is crucial. The plan should include scheduling, cleaning protocols, expectations for employees, and the management of shared resources. One of the solutions for managing desk sharing is to use a desk booking system. Employees can reserve the desk in advance and ensure that desks are available when needed. Planning for implementation with a desk booking solution will ensure a smooth transition and help avoid potential issues that may arise during the process.